Frequently Asked Questions

Registration and payment
Session choices
Abstracts and posters
Venue and accommodation
Sponsorship
Invited speakers
Future NCRI Cancer Conferences

Registration and payment

I have not received an email confirming my registration. Why?

It could be that an incorrect email address was entered on the registration form or that your registration was not completed in the correct format. Please contact the Conference Secretariat for further information.

I wish to change my registration category.

Please contact the Conference Secretariat and we will do this for you, provided that you meet the eligibility criteria for the proposed category.

I am a clinician in research training. Can I register as a PhD student?

No. The PhD student registration category is for non-clinical PhD students only. If you are studying for a higher research degree (MD, PhD, MS etc.) or completing specialist registrar training, then the ‘Clinicians in research or clinical training’ category applies to you. Only if you receive a studentship stipend may you register as a student.

I am a PhD student attending for one day only. Is there a special rate?

No. Full registration for a student is £110, whereas the day delegate rate for a non-student is £125.

I want to register for two days only. Am I able to register on the day delegate rate?

No. Registering as a day delegate is a special rate for delegates attending on one day of the Conference only. Duplicate registrations will be deleted and you will be invoiced for the additional amount for the correct category.

If I register as a full delegate and I only attend one day, can my colleague attend in place of me, effectively sharing the registration?

No. Delegate badges cannot be shared between individuals. Each delegate must register for the Conference and pay the corresponding registration fee.

I am no longer able to attend the Conference. Can I claim a refund?

Registration payments will be refunded if the cancellation is made on or before 8 September 2008. For cancellations made before 1 September 2008, a full refund will be given with no cancellation charge. Cancellations made between 1 September 2008 and 8 September 2008 will be subject to a £30.00 administration fee. Cancellations made after 8 September will not be refunded, however you can substitute someone else to take your place. Please inform the Conference Secretariat if you wish to make such a change.

I am experiencing problems with the online registration form

Please contact the Conference Secretariat and we will take your payment details over the telephone.

Can I register on the day?

Yes. However as room allocations are made on the basis of expressed interest, this may increase the risk of sessions becoming over-subscribed, and people being turned away. Payments via cash, cheque accompanied by a cheque guarantee card and credit card are accepted.

I have not received an email from WorldPay confirming payment. How do I know if my payment has been received by the Conference Secretariat?

The email confirming on-line payment is sent directly from WorldPay, not from the Conference Secretariat. Please allow up to 48 hours for WorldPay to send this to you, and ensure that the correct email address has been entered. If you have still not received an email after 48 hours, please email the Conference Secretariat and we will investigate what has happened.

Session choices

Will I be guaranteed a place in the parallel sessions and symposia that I have selected?

During registration you are asked to indicate which sessions you would like to attend so that we can gauge the likely audience size for each session and allocate appropriately sized rooms. Whilst every effort is made to ensure that you can attend the sessions that you have selected, your selection does NOT guarantee you a place in the session of your choice. Places will be filled on a first come first served basis. You are advised to get there early if you want to be sure of getting a place.

I want to change my parallel session and symposium choices. How do I do this?

Please email the Conference Secretariat. In the subject heading please write ‘Session Amendment’, followed by your registration confirmation number. The Conference Secretariat will make the amendment to your registration and send you confirmation that the amendment has been made by email. Please allow up to 24 hours to receive your confirmation.

Abstracts and posters

I am unable to present my poster. Can a colleague present on my behalf?

Yes, as long as they are registered. If the deadline for registration has passed, they may register on the day. However, please note that changes to the Conference books cannot be made after 30 June.

Can I submit an abstract after the deadline for submissions has passed?

If you have missed the deadline for general abstract submission, you can still submit your abstract during the late-breaking submission period. Once the late-breaking submission deadline has passed, we are unable to consider new submissions. For details of abstract submission dates, click here.

How do I make amendments to my submitted abstract?

Please contact the Conference Secretariat detailing the changes. Changes received after 30 June cannot be accepted.

Can I change the day of my poster presentation?

Once poster presentation days have been allocated, it is not possible to change them. If you are unable to present on your allocated day, a colleague may present in your absence provided they have registered.

How do I attach my poster?

By Velcro dot only. These can be obtained from the poster desk in the Conference registration area.

When can I put up my poster, and when should I take it down?

Authors presenting on Sunday 5 October may put up their poster from 3.00pm. Authors presenting on Monday 5 and Tuesday 6 October may put up their poster from 8.30am on the day of the presentation. All posters must be taken down by the end of the last tea break on the day of your presentation. The NCRI Conference Secretariat are not responsible for any posters left up after this time.

Are the Conference abstracts published?

All abstracts accepted for poster presentations at the NCRI Cancer Conference will be published on the Conference website shortly after the event. For guidelines on citing abstracts, click here.

Venue and accommodation

How do I get to The International Conference Centre (ICC)?

Full details of how to reach The ICC by air, rail and road can be found on The ICC website.

Is there any car parking at the Conference venue?

The car park contains over 2,000 parking spaces and a further 5,000 spaces within walking distance.

Is accomodation included in the registration fee?

No, the registration fee does not include accommodation. To book accommodation for the Conference, please contact Insight Booking Solutions.

Sponsorship

What are the benefits of being a sponsor?

The NCRI Cancer Conference is the only event of its kind in the UK. Becoming a sponsor of the NCRI Cancer Conference will reinforce your company's position as a leading player in cancer research and treatment, and provide you with access to high quality audiences - including eminent scientists and clinicians, and the new generation of PhD students and research fellows.

Our major sponsors are recognised with widespread visibility at the Conference, including branding opportunities, premier exhibition stands, the best pages for brochure adverts, and acknowledgement on the Conference website.

You may also consider sponsoring a particular part of the Conference that is relevant to your area of interest – for example, a particular plenary speaker, parallel session or your own Commercial Workshop. For more information please contact our sponsorship team.

What kind of sponsorship opportunities are available?

Our major sponsorship packages consist of one Gold sponsor, two Silver sponsors, up to three Bronze sponsors and one Internet Café sponsor. We have five scheduled Commercial Workshops, and these are available on a first come, first served basis. In addition, you can choose to sponsor a particular parallel session, symposium, or plenary speaker.

Who should I contact to discuss sponsorship opportunities?

Please contact our Sponsorship team. You can find their details here.

Am I too late for 2008?

Most of our sponsorship packages have now been filled for 2008, but if you’d like to find out more about 2008, or start talking about 2009, then please contact our sponsorship team.

Invited speakers

Does the Conference Secretariat organise accommodation for invited speakers?

Yes, if you are an invited speaker, we will organise your accommodation provided you let us know your accommodation requirements by deadline stated in the speakers' guidelines. We do not organise accomodation for presenters of proffered papers.

Can you provide me with a reference number for my accommodation?

As all the speakers' accommodation is booked under a group booking, there are no individual reference numbers. The hotel will have your name as your reference. If you are concerned about this matter please contact the Conference Secretariat.

How do I claim back my travel expenses?

As an invited speaker, expense claim forms will be available to you upon registration at the Conference. Please confirm your accommodation and travel arrangements with the Conference Secretariat at the earliest opportunity.